Are you an HR Coordinator who is creative, driven, and with a strong inclination for getting things done? Are you an independent self-starter looking to continue your career in a critical role that helps drive organizational growth and effectiveness? Do you thrive in a fast-paced, high-growth, agile, and entrepreneurial environment? Are you driven by complex challenges and helping develop processes while learning and growing professionally? If so, this may be the right opportunity for you!

A growing Westborough, MA start-up that owns and operates rock-star level car washes in MA and RI, and franchises drive-through coffee stands in FL, AL, MI, and IL is looking for our next team member to join the Human Resources Department. With an eye towards the future, the right candidate will have the opportunity to be a part of our explosive growth while further developing their HR skills. The purpose of the HR Coordinator position is to support the Head of Human Resources in administering various critical HR functions, including benefits administration, HR communication, and employee information. The HR Coordinator will be a part of a great team that thrives on providing internal support and partnership to the business and being a resource for team members.

The ideal candidate will possess a broad knowledge of Human Resources and general administration. They will be able to work autonomously and efficiently to ensure the end-to-end facilitation of HR projects and operations and contribute to attaining specific goals and results of the HR department and the organization. If you are seeking a role where you can see your work moving the needle, this is it!

AUTHORITY AND SUPERVISION:

• This position will report to the Head of Human Resources.
• This position has no direct reports.

RESPONSIBILITIES:

• Responsible for working with new hires in the pre-onboarding and onboarding processes to ensure all information is accurate, complete, and compliant.
• Perform data entry, maintenance, audits, analysis, and data reporting in the HR Information System.
• In conjunction with the Head of HR, develop and execute communication strategies to share informationabout the business, HR programs and offerings, and other relevant information.
• Provide current and prospective team members with information about policies, practices, job duties,wages, and employee benefits.
• Respond to internal and external HR-related inquiries and requests; Facilitates the administration of workers’ compensation processes and programs and, in conjunction with the Head of HR, assists with investigating accidents and injuries.
• Maintain employee benefits programs, educate team members on company benefits, and promptly complete and approve all enrollment activities.
• Maintain the work structure by processing team member status changes and corrective action forms, updatingjob requirements and job descriptions, executing new hire offers, overseeing the background check process, and ensuring completion of onboarding activities.
• Assist with employee orientation, development, and
• Execute the employee off-boarding process, ensuring compliance with relevant state law(s).
• Partner with various departments or functions, e.g., Finance, IT, Operations, etc.
• Other projects and assignments as the Head of HR requests.

QUALIFICATIONS:

• Associate’s degree in human resources, business, or related field (Required). Bachelor’s degree preferred
• A minimum of three years of proven experience as an HR Coordinator, Administrator, or Jr. Generalist capacity
• Current knowledge of S. employment laws
• Exposure to payroll practices
• Working knowledge of HR processes, best practices, benefits administration, and HRIS administration and maintenance
• Willingness to commute to our other facilities in MA, RI, MI, IL, AL, and FL, as deemed necessary

SKILLS:

• Superior written, verbal, and interpersonal communication skills, with a strong command of the English language.
• Professional, positive attitude and strong work ethic.
• Strong ability to develop internal and external relationships, with the ability to influence across multiple levels. Must be discreet and able to handle confidential and proprietary information appropriately.
• Demonstrated ability to be responsive and deliver results in a dynamic and ambiguous environment.
• Ability to work in a fast-paced work environment, work well under pressure, and possess the ability to meet changing deadlines. Strong initiative and ability to anticipate issues proactively.
• Proven track record of reliability and Must be able to problem-solve and be detail-oriented with strong organizational and administrative skills. Must possess accurate recordkeeping abilities and ability to multi-task and work independently and within a team.

CERTIFICATES, LICENSES, REGISTRATIONS

• None required
• PHR or SHRM-CP preferred

PHYSICAL REQUIREMENTS – The physical requirements described here represent those that a team member must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Specific physical demands for this job include:

• Close vision for review of information on a PC monitor and hard copy output. Must be able to visually discern different colors, patterns, text, and type.
• Repetitive use of hands, fingers, wrists, and forearms, with the manual dexterity to properly manipulate various equipment and implements used to compose various communications mechanically and manually, with the ability to type, write, grasp, and grip.
• Auditory and oral proficiencies to receive verbal instructions and have clear and precise verbal and written exchanges of ideas and interpersonal interactions.
• Able to regularly spend long hours sitting at the computer, viewing the computer monitor, and performing daily tasks.
• Capably maneuver and occasionally lift or move up to 25 pounds unassisted.
• Ability to handle moderate stress in a fast-paced environment while performing multiple tasks with changing deadlines.
• Ability to travel (up to 20%) by vehicle, plane, or other mode(s) of transportation to travel to various company locations. Must be able to legally operate a vehicle.

WORKING ENVIRONMENT – The working environment characteristics described here represent those that a team member must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• This job is performed in a professional office environment with periodic work in a retail setting.
• Will be exposed to low to moderate noise levels, such as those from a typical office environment.
• Periodic exposure to loud noises, varying weather conditions, and working outdoors when visiting various retail locations.

COMPUTER SKILLS – To perform this job successfully, an individual should have:

• Prior demonstrable experience operating a personal computer using Windows and Microsoft Office software.
• Experience with HRIS, ATS, and Time and Attendance system(s) (Required)
• Verifiable experience operating standard office equipment, including copier/scanner/printer, soft/cell phone, etc.

 HOURS OF WORK 

• Work could require extended and irregular hours, including nights, weekends, and holidays, as needed based on project schedules.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, Transcendent Brand’s job descriptions are not intended to be all-inclusive, and this document in no way states or implies that these are the only duties to be performed by the team member occupying this position. Team members may perform other duties and tasks as assigned and related duties as needed to meet the organization’s ongoing needs.

We are an Equal Opportunity Employer. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our team members unique.